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Schedule Master

Online scheduling system for Flying and Boating Clubs, Flight Schools and Partnerships

Easy to Manage

Effortlessly manage scheduling, billing and maintenance for a fleet or one or 100+ aircraft or boats. Schedule Master is built for flying clubs, boating clubs, training centers and flight schools.

Easy to Use

Members can quickly and easily schedule an available resource, or enter a standby schedule if it is already booked.   

Easy to Customize

Managers may establish scheduling rules, ensure user qualifications and checkouts are met, and required payments have been made.  Standard rules cover the most common needs, but if your needs are special, ask about custom rules.

Our Services

Scheduling

Reserve an aircraft or boat and an instructor online with our easy to use service on a browser or mobile phone.  Reminders are sent and reservations may be synced with personal calendars

Billing

Automate usage billing at the end of a reservation using credit cards, bank transfer, PayPal or eChecks.  Minimum charges, fuel and expense credits and credit limits are easy to apply.  Set pricing levels by membership level, automatically send payment reminders and automate dues payments. 

Maintenance

Easily set date and operating time-based maintenance needs, annual inspections, AD compliance and more.  An intuitive maintenance status screen provides at-a-glance information for all resources.  

Join us today

Free 30 day trial and quote for service
Learn More

Testimonials

  • We switched to Schedule Master in 2011 and have been using it continuously for the past 13 years. We’re a large club with over 1000 members, 60 aircraft, and 50 instructors. Schedule Master scales well for an organization our size.
    Schedule Master handles both the front end of rentals (booking, dispatching in/out) and also the backend flight billing. We have found this backend to be rock solid and receive virtually no complaints from our members about billing errors for rentals.
    Schedule Master has been a fantastic resource to help us customize the platform for our unique needs. We definitely feel that we get focused and dedicated support.
    Over the years, we have provided plenty of feedback to Schedule Master (whether it’s feature requests or bug reports) and they have been addressed in an expeditious manner with professional courtesy.

    Steve Blonstein
    West Valley Flying Club

  • Being the largest flying club in the country with a massive number of daily operations, we need a robust system for our member scheduling. Schedule Master delivers with its ease of use, speed, and fast support.

    Shane Terpstra
    Plus One Flyers

  • The API was it. The ability to pull data for the website as well as integrate internal processes with the schedule and billing systems is a life saver. Without that we go back to the Stone Age with our internal processes.

    Mike Richardson
    Pacific Coast Flyers

  • Incredibly responsive even on a holiday weekend.

    Tony Knight
    Fairwind Yacht Club

  • always good, 19 years running

    Rex Boating Club
    Bill Gardella

  • Sundowners Flying Club, with over 100 members and 4 planes, has been using ScheduleMaster for more than 10 years. The auto pay capability has been the major factor in keeping our Accounts Receivable over 30 days to less than 2% of our revenue on average. Flexibility and ease of use by the Treasurer and our Members have also been highly effective for our club.

    Jerry
    Sundowners Flying Club

  • The support has been exemplary as always. Quick and achieved the desired result. This is really a good product and service

    Wolf Sonnenberg
    A&E Flying Club

  • I never needed to contact Schedule Master support in the past. When I did, I was very happy with how quick the follow-up was. The friendliness of the representative, Heidi, and willingness to find and test a solution was impressive. I’ve dealt with many tech support departments in many large and small companies in my career, and I was very satisfied and impressed with the service received from Schedule Master.

    United Flying Club

Frequently asked questions.

What services are included?

Scheduling and notifications are included.  Optional features include member billing, QuickBooks integration and much more.

How does the 30-day trial work?

Try our service without any obligations for 30 days.  If you don’t want to continue with the service let us know before the end of the free trial period.  Get a quote and sign up here. 

How do I pay for your service?

We bill monthly and offer discounts for quarterly or annual billing.  Payment may be made by credit card, ACH, PayPal or paper checks

Can I suggest a new feature?

We welcome suggestions.  Message us from the contact form. 

How does your service benefit my members?

We make scheduling accessible and easy to accomplish on the web or smart phone. If a resource is not available at the desired time, users car easily search for another that might be available. Optional standby scheduling will notify a user if the desired resource or instructor becomes available. 

Users can be reminded of upcoming medicals, annual review, etc. before they are overdue.

Managers may post resource status to keep users informed.

How does your service benefit managers?

  • Our notification system, is specifically designed to keep your aircraft or boats fully utilized. An integral element of the Schedule Master system, ScheduleAlert notifies pilots by email, fax and pager when an aircraft (or instructor) becomes available. Instead of calling or visiting the airport to find an aircraft for a needed flight, pilots simply indicate the aircraft or model they need. When a cancellation or other change occurs, ScheduleAlert immediately notifies the pilot that the aircraft they need is now available.
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  • You control access and scheduling rules to ensure your pilots or skippers are qualified.  Automatically suspend scheduling for users who fall behind in payments, or automatically remind users of annual review, qualifications or medical expiration.
  • Minimizing schedule abuse. Unfortunately, some users may abuse scheduling by blocking times far into the future and then canceling at the last minute. This results in lost opportunity and sometimes the cry for more aircraft. Schedule Master provides you with detailed information about such activity. More importantly, you can set rules which Schedule Master will enforce to control this abuse. With our Online Billing module, you have the option to automate charges for no-show schedules.
  • Increase communication of maintenance issues. With our optional Squawks and Scheduled Maintenance modules, users and management can enter and view maintenance issues and due dates. Notifications can also be triggered for when maintenance is due or complete. Several configuration options allow your organization to set privilege levels and have full visibility for this information.

We have a large operation. Will Schedule Master help us?

Yes. We support many large organizations with multiple locations and 100’s of resources.  

We have a small operation. Will Schedule Master help us?

Yes. When your operation is small, utilization is an especially important issue. If your customers can easily and efficiently utilize the resources available, costs will be lowered, and customer satisfaction higher. One of the first small clubs to use Schedule Master found that all discussion about adding a third aircraft disappeared after switching to Schedule Master. Aircraft utilization went up, and any scheduling ‘abuse’ ended. The result was as if a third aircraft had been added to the fleet, at a fraction of the cost.

What does it cost?

Prices are based upon your scheduling needs and the size of your organization, but typically cost $8 to $12 per resource per month. Get a no-hassle quote and a 30-day trial here. 

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